Benefits of Data Imaging Services
Advantages of Document scanning
Typical use for this process is the elimination of paper documents as archive in favor or electronic archive. This process is useful in cases where there is a requirement, legal or otherwise, to maintain an archive of a large number of documents but the documents are infrequently accessed and timely access is not important.
The major benefits of electronic archival are space savings (either actual space or cost of offsite storage) and protection from natural disaster (flood, fire, theft, etc.). Once in electronic format it is a simple process to safeguard the archive by creating one or more copies and storing those copies in multiple locations. Creating copies of the paper documents is usually prohibitively costly and time consuming, not to mention doubling storage costs. While natural disasters may not be common, the effects can be devastating if the only copy of the archive is damaged or destroyed. Further, increased protection from natural disasters raises the cost of storage, whether in house or third party.
Everyone knows the risk associated with being a little tardy in compliance. This is not a manageable situation with the current legislation on the books. One large Midwest hospital research showed that medical records were unavailable 40% of the time in practice and when digitized with an EMR system the access was 100%. Patient safety is now a primary concern in United States hospitals. The U.S. Institute of Medicine has reported that nearly 98,000 people die each year due to medical error. Yet many grievous mistakes almost certainly could be avoided with faster, more comprehensive, accessible patient documentation at the point of care.